MERCIA CINEMA SOCIETY
MINUTES of the ANNUAL GENERAL MEETING 2008
held at the Tyneside Film Theatre Newcastle-on-Tyne Saturday 13 December at 1.45
1 Chairman’s welcome : Miss Taylor welcomed all present, and as there were members who were attending for the first time, introduced herself and those members of the committee present. She then checked the quorum.
2 Quorum & Proxies present, Derek Atkins, Dave Biscombe, Mervyn Gould, Ian Grey, Ian Houseman, Frank Manders, John Prickett, George Reywer, Harry Rigby (CTA Bulletin editor-observer), Colin Sanders, David Simpson, Kate Taylor, Nick Taylor (12 members); proxies, Patrick Butler, Jack de Coninck, Victor A. Edwards, D. J. Gammage, John R. Hunt, Ian Meyrick, Philip J. Roberts, Peter Sagar, John G. Slater, Paul Smith, Frank D. Snart, D. T. Swaffer, Neville C. Taylor, H. V. Vahey, Ian Van Ryne, Victor Welland, David R. Williams (17) – more than the required 10% of membership.
2a Sanction for present meeting : The chairman obtained the permission of the meeting to sanction this present meeting, as by constitution we had to hold the meeting in the first week of December, but could not get in here then.
3 Reading/adoption of minutes of 2007 meeting : The minutes were printed on the agenda sheet. Their adoption was proposed by Derek Atkins, seconded by Ian Grey, and they adopted nem. con.
4 Matters arising from 2007 minutes : There were none.
5 Reports : Chairman’s review of the year : see end The meeting accepted this on the proposal of Ian Houseman, seconded by Derek Atkins.
Membership : Colin Smith reported that we had 205 members at present. During the year, we had gained 23 new members, but lost 16, sadly, some through death.
Sales : Stuart Smith – read in his absence by the chairman : 366 copies of Mercia titles sold : double-digit sales were Barnsley 87, Basingstoke 163, Durham 22, Medway 44, Swale 15, and York 11. 14 other titles were sold in single digits. Together with other publisher’s titles (342), total 708 copies / 146 invoices issued.
Treasurer : The audited report was before members. We are solvent, and have a good balance with the Charities Official Investment Fund account (COIF). The printing & postage totals were up with two books published and sent out. We are very grateful for donations received with membership renewals from no fewer than 32 members. Gift Aid is yet to be claimed for the year, but clarification had now been received, and we would claim for it. No charge for the web-site this year, so next year will register as double, for the two years. The meeting agreed to write off the former old and out of date sales computer. Ian Houseman could not report on condition, but there is no book value for it : this write-off was agreed.
Editor : Paul Smith reported through the chairman that he would be taking a sabbatical until September to write up his M. Phil. He thanked the committee for their support. ‘The year has seen varied, and I think, interesting copies of the Bioscope. We have had to rely on members of the committee for articles. Once again we have had to withdraw an article when prepared for publication, due to it having appeared elsewhere. Presentation of the Bioscope is now of a very high quality and continues to benefit from the adminstrator’s unstinting efforts.’
Administrator’s report : see end Comments : David Simpson expressed his gratitude to the editor and administrator for his wife Diane’s Bioscope obituary.
6 Elections: Chairman: The vice-chairman took the chair, asking if there were any nomations for the post of chairman: there being none, he proposed Kate Taylor to the assembly. She was unanimously re-elected and resumed the chair.
Officers The chairman asked if there were any nominations. On receiving none, she proposed the following (en bloc) : Mercia Bioscope Editor: Paul Smith, Administrator: Mervyn Gould, Treasurer: Ian Grey Web-master: Ian Grey Membership Secretary & Vice-Chairman: Colin Sanders, Public Relations: Vacant, Sales: Vacant. There were no offers for the vacant posts, and the existing officers were unanimously re-elected.
Committee (en bloc) : Derek Atkins, Ian Houseman, Frank Manders, Ian Meyrick, Christopher Stacey, Frank Wright. No proposals were received to add to the members, so the above were re-elected. (Note: the day after the meeting the chairman was informed that Frank Wright had died.)
Honorary Independent Reporting Accountant : Philip M. Hollins, M.A. (Cantab.), F.C.A. The chairman said how grateful we were for his work and we would ask him to continue.
7 Constitution – all committee members to be of Trustee status – Charity Commission requirement
- alteration of AGM to any December day / date - Administrator
After explanations, it was decided to take no action on either of these points.
8 Publication plans: Coventry is at the printer, and Frank Manders is about to deliver North Tyneside. Huddersfield: Paul Smith reported via the chairman ‘Progress is slow due in large part to my being unable to devote enough time to move the project on at a quicker rate; this is unlikely to alter until after September 2009 when the first year of the writing-up period for the M.Phil. comes to an end. I am hoping to finish it at this time and avoid having to enter the second year of the writing up period. I will of course keep Kate and Mervyn aware of the position.’
9 Publicity / web-site : We have now an e-mail order address, and are hoping to set up a web-shop. Perhaps a charity account with e-bay. One or two members have asked for leaflets to give out at gatherings, and we have supplied them with these and supplementary copies of the Bioscope. We have no specific knowledge of extra members recruited by this means, though.
10 Any Other Business (only by permission of the Chairman) : A member brought up the restoration of the Plaza Stockport, and asked if we should hold an AGM there. The chairmen replied we had indeed had an AGM there, and the administrator added that we hadn’t printed anything about it as they had not sent any information or press release.
11 Close : The chairman closed the meeting at 2.45, thanking Frank Manders for the arrangements: members then viewed the Classic auditorium.
Chairman’s Review of progress during the year The year has again been one of steady achievement. We have gained sufficient new members to balance the loss of others. The Bioscope has been issued each quarter with its customary promptness and with material from new, as well as quite regular, contributors. It has been well illustrated with photographs etc from a range of sources, not least from the accumulating archive of our own administrator, Mervyn Gould. We remain grateful to editor Paul Smith (who has himself contributed some very useful research studies of cinemas in towns in the Calder valley) and to Mervyn.
We have published two new books. Mervyn Gould’s substantial Basingstoke Entertained was published in December 2007, has been warmly reviewed and is selling well. Kate Taylor’s more modest Barnsley Cinemas came out in time to be issued to members as a freebie with the May 2008 Bioscope and is also being sold at outlets in Barnsley and Penistone. At the time of our March committee meeting in Birmingham, we were able to meet Chris Clegg, one of the founders of the Society, who passed on to us the manuscript of the late Gil Robottom on Coventry’s cinemas. Since then Mervyn and new member Ian Meyrick have given many hours to extending the research and the book is ready for sending to the printer. Other manuscripts are in preparation.
Our web site has continued to be updated frequently by Ian Grey and is a vehicle for sales as well as for the recruitment of new members. Colin Sanders has worked steadily on building up his archive of accounts of cinemas across Britain and has proved a useful source of information–at least for myself–in my work for the quarterly journal Screentrade.
We have been very pleased to welcome Ian Meyrick, author of the Tempus publication Oxfordshire Cinemas, onto the committee as well as Ian Houseman, who gave valuable assistance at all our former conferences. We were greatly saddened to learn of the death earlier in 2008 of our former treasurer, Anthony B Phillips, who had been a most dedicated officer and a loyal member. We have lost contact with our former publicity officer, Derek Atkins, who remains a committee member but who was, when we last had news of him, very ill.
The year has ended on a sad note with the resignation, after seventeen years of highly efficient service, of our Sales Officer, Stuart Smith. Stuart has dealt not only with the sales of our own considerable range of books but also with Brian Hornsey’s Fuchsiaprint publications which remain a very useful source of income for ourselves. Brian continues to produce new work with amazing frequency and most generously gives all his work to us. The sale of 333 items of his during the past year indicates something of the value of this contribution.
We can report that our finances remain in a very sound state and are very well looked after by our treasurer, Ian Grey. We have continued to deal with requests for information from students and from the media and some of us remain in demand for talks. Digital projection equipment and the Powerpoint program have meant that these can now be easily and well illustrated.
Our experienced team of officers has remained dedicated to furthering the interests of the Society, giving much of their time. They have met as a committee once, in March, in Birmingham and members have remained in contact regularly otherwise by telephone, letter and e-mail. We are most grateful to them. And we are grateful, too, to Philip Hollins for again examining our accounts.
Kate Taylor for, and on behalf of the Committee, December 2008
Administrator’s report A duck, perhaps, not a graceful as a swan, illustrates our year. As the chairman reports, we have published four Bioscopes, a booklet, and a small book. Our membership climbs slowly: books continue to sell. A calm glide on top of the water: but, underneath, the webbed feet are paddling madly. Coventry is at the printer; the web-site has been revised and enlarged; Frank Manders’ North Tyneside will soon be with us; Huddersfield is in creation; sales promotion through web-site e-mail and other plans are afoot; we have a re-invigorated committee; there are further book possibilities, such as Halifax; and still my own books to research, write, and launch on a (mainly) ungrateful world. And I’ve probably forgotten a few more things.
I value highly our links with other organisations and people. We get any illustrations we need from Clive Polden and the CTA archive, Harry Rigby will send his photos by return (and, in the case of Coventry, a memoir to go with them) Allen Eyles always gives a friendly hand in need, Richard Norman forwards requests from the Tony Moss collection, and Jeremy Buck and the CTA shop is our best regular customer. The PPT is supportive, and Steve Baker of Rewind advertises us and reviews our publications.
We can be proud, I think, of the quality of our output – it looks good and reads well! Paul has increased the coverage of the Bioscope enormously, and we hope readers appreciate the range. For getting the Bioscope files to the printer, and then the Bioscopes to the post, time and time again either Ian Houseman or Terry Simmons takes me and the carrier-bag-fulls to the post office. Between them, they save the society many pounds a year in ferrying me instead of paying taxi fares. Q3 of Loughborough does all our work, and we thank them for their friendliness and the quality of work that they produce on our behalf. In addition, Ian Housemen has fetched two collections from Coventry for me, and transferred the Mercia sales stock from Sheffield to secure temporary storage. And, of course, his work is evident to all in the covers of Barnsley (which got a special appreciation in the PPT’s Rewind notice) and Coventry.
Membership rises, oh so slowly, but rises. Our finances are sound. But, and a huge But, in spite of the hard work of officers, we have two vital vacancies – sales and press. We don’t need more money, more members would be nice, but we can run as we are, however, the twin spires of publicity and promotion and sales of our products must be addressed. There is no longer any fat in the organisation (though the administrator and treasurer still tend to block the sunlight at meetings) – one more of us goes down and we’re out. Please, please, please, one or two of you – come over into Macedonia and help us!
I am delighted to thank all my officer colleagues for the work that they do, and the committee members for their support. I enjoyed working with Ian Meyrick on fleshing out Coventry, and am awed by the work Ian Grey does for us in a busy life in the matters of web-site and finance. I look forward to working with Frank Manders and Ian Houseman on North Tyneside. And talking of a busy life, we are, as always, fortunate and grateful that our chairman finds time for us in hers.
Mervyn Gould